Scope

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Policy Statement

Major IU Indianapolis administrative positions whose functions bear directly on the teaching/research/service mission of the Indianapolis campus shall be filled through a formal search and screen process similar to that used for other academic positions, entailing a search and screen committee, search forms, and national advertising. Applicable positions are those subject to Review Procedures for IU Indianapolis Campus Administrators and directors of interdisciplinary or interschool programs as appropriate.

Under exceptional circumstances, there may be departures from these procedures in which case the chancellor will confer with the leadership of Faculty Council (normally the president and vice president) prior to implementing the search.

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Procedures

As appointing officer for major IU Indianapolis administrative positions, the chancellor shall appoint a search committee to aid in filling them. The chancellor shall first consult with the president and vice president of the Faculty Council to make sure that a majority of search committee members come from names submitted by the Executive Committee and/or staff and student councils where appropriate.

The chair of the search committee shall also be appointed after consultation with the president and vice president, or in the case of a search for a school dean, with the president or leader of the appropriate school faculty governance organization.

If the search is for the dean of a school or of university libraries, faculty of that unit shall comprise a majority of the search committee. In such cases, the consultation and submission of names should normally come from the appropriate faculty governance leadership of that school or library.

In the case of new or significantly reorganized positions, there should be consultation with the Executive Committee early in the process.

The chancellor should make requests for the creation of search and screen committees in such a manner that ample time is available for the process, so that “interim” appointments are minimized in number and duration. Normally, within 15 working days of the chancellor’s request for committee members, the Faculty Council Executive Committee should provide a sufficient number of names and information about the individuals to select an appropriate committee. The chancellor will make the final committee list available to the president and vice president of the faculty before the official appointment of the committee.

The search committee shall follow existing affirmative action procedures in carrying out its work. The committee should be composed in a manner that adheres to the campus principle of encouraging diversity.

Major administrative search committees shall be no larger than is necessary to represent constituencies of the position. Normally the membership shall not exceed 13. In consultation with the chair of the committee, the chancellor shall designate administrative and other support necessary for the work of the committee.

The chancellor shall convene the committee, with the Faculty Council president or vice president in attendance, as soon as practical, normally within two weeks of announcing membership. The chancellor shall give the search committee a written charge stating names of committee members, the role of the committee as spelled out by these search and screen procedures, the job description, the scope of the search, and time guidelines. Additional expectations may be stated in the written charge or discussed at the first meeting.

The search committee shall review the job description and may recommend changes to the chancellor. Any such changes would be discussed with the appropriate faculty body.

The search committee shall submit written recommendations, as requested in the charge, to the chancellor. If the chancellor rejects these, the chancellor shall give the committee a statement of reasons and may request further recommendations or appoint a new committee.

To assure equal access to potential advancement opportunities, major administrators shall inform all faculty in the appropriate unit of openings for associate dean, assistant dean, director and department chair positions to be filled internally (thus not subject to regular search and screen procedures). Before making these internal appointments, administrators shall solicit nominations and advice from their unit’s representative faculty body or its elected officers, or a search committee formed in consultation with faculty governance leadership.

For search procedures applying to the university president, vice presidents, the provost and chancellors of each campus, the associate vice president for online education, and the dean of the university graduate school, see University Policy BOT-20 (formerly ACA-09) “Search and Screen Procedures for Administrators.”

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